Academic information

Dear students,

below we have explained your obligations before, during and after your mobility at the University of Sarajevo. Please check everything written and if you have questions, you can contact us on erasmus@unsa.ba. Make sure to check summary of “what-I-need-to-do” activities (below)

BEFORE MOBILITY

Welcome Email

If your application is accepted, you will receive an welcome email with all needed information about your mobility in Sarajevo, documents you need to prepare before arrival and other useful information. Check if your email works properly (as most of the communication will happen through email);


Invitation letter

Invitation letter will be sent to you based on data provided in your documents. We might ask from you to send us needed information about you to finalize the letter.


Modification of documents

It is important to have your documents (learning agreement) finalized before you come here (filled in, singed, stamped). Make sure to be in contact with your home and host faculty coordinators. Modification can be done after your arrival to Sarajevo, but maximum allowed time after your arrival is 1 (one) month to update needed documents.


Passport

Although many citizens can travel with their ID, it is important that during your mobility to Sarajevo (Bosnia and Herzegovina) you have (and use during entrance/exit) valid passport. Passport will be important document for regulating residence permit. Check validity of your passport (it is important that your passport is valid, meaning that it will not expire during your stay in Bosnia and Herzegovina. Based on previous experience, the scholars whose passport was about to expire faced long and bureaucratic administration and problems during entrance to the country). Bringing passport is a MUST for students (since you are staying here longer than 3 months for academic purposes, you will need to sort out your Residence permit (explained below). Therefore, traveling with passport is a must, as you will need to have your passport for residence permit stamp). Staff (EU citizens) can travel with their ID;


Travel

Check if you have regulated your travel (check with your home university about way of travel and procedures you need to take and notify host university (us) about your arrival dates). NOTE: save all the tickets you receive – invoice, boarding passes, bus, train, ship tickets as those will serve as a proof(s) of your mobility here.


Visa and residence permit

Please contact the Bosnian Consulate or Embassy in your country of residence regarding visa arrangements. NOTE: Citizens of the European Union do not require visa. However, RESIDENCE PERMIT is required and it must be regulated upon your arrival to Sarajevo. Instructions are given at the: http://www.erasmus-unsa.ba/residence-permit/. IMPORTANT NOTE: in order to regulate your residence permit you need to bring certain documents, among which is document that states your non-criminal record (next point below). This document must be issued by the competent body from the state where you have usual residence place, issued no longer than six months prior to arrival. ADDITIONAL NOTE: it must be issued by the State Ministry or similar appointed institution – document issued by county institutions will not be accepted. For staff members: as you are staying for few days and/or maximum 1-2 months, visa (if EU citizen) or residence permit is not required for you.


Non-criminal record certificate

In order to regulate your residence permit in Bosnia and Herzegovina, certain documents will be needed. One of the documents that you need to bring from your home country is certificate of non-criminal record. More explained in the part for residence permit. The document is needed to be translated on Bosnian, Croatian or Serbian language.


Birth certificate

When you arrive to Sarajevo, before classes start you will need to enroll (check enrollment below). One of the documents you will need is your birth certificate so before departing to Sarajevo make sure to bring it.


Academic calendar

When planning your exchange period at the University of Sarajevo, please take into consideration our academic calendar. Before classes start, we organize Welcome week that is recommended to participate (one week prior the start of academic year). Please plan your travel dates based on the given academic calendar.


Students with special needs

Before applying to our university, please inform us if you have special needs that require special arrangements or services (you will find this section in the online application).


Mobility documents

Check your academic obligations (check with your home coordinators if you have done all needed documentation for your mobility period in Sarajevo, also check with your host faculty coordinators regarding the data you enter in the Learning Agreement/Mobility Agreement, and needed signatures). Contact details at our faculties, academies, centres, institutes are given here: http://www.erasmus-unsa.ba/contacts/.


Insurance

Check your insurance (University of Sarajevo doesn’t provide insurance for foreign students and staff members. This means that if your insurance is not included in your scholarship – check with your home coordinators – you will have to provide it by yourselves for the period of your stay in Sarajevo. Make sure that your insurance covers your health and life activities in Sarajevo. It will be required to have confirmation of insurance for your residence permit);


Join the social group

To be better informed, please join our Facebook group: UNSA – Academic exchange, where we have ESN members, former scholars, both EU and WB students who will help you with information regarding accommodations, costs, and any other needed practical information prior your arrival to Sarajevo. The sooner you join, the sooner you will have needed information about accommodation and living culture in Sarajevo.


DURING MOBILITY

Signing Certificate of Arrival

When you arrive to Sarajevo, in first several days it is important to sign your certificate of arrival which is a proof for your home university that you have arrived safely and started your mobility. You will do this at the central International Relations Office if not said differently in the welcome email. Same document (certificate of departure) must be signed before you depart Sarajevo.


Welcome day

Before classes officially start, our office organize Welcome day for all incoming students where we provide needed academic and administrative information. Welcome day/week is usually held a week prior the classes officially start (last week of September). Please check our academic calendar and dates provided in the welcome email.


Orientation week

Together with Welcome day, and in association with Erasmus Student Network Sarajevo (ESN). This is the opportunity for you to meet each other, to meet former scholars from Sarajevo and to introduce to you our International Relations office and the members of the Rectorate. Also, we will invite institutional coordinators from the host faculties/academies to our Welcome day to give you needed academic information. This will be great opportunity to exchange practical and academic information as well as to be updated with necessary information for your mobility. Also, in this week, we will organize walking tour through University of Sarajevo, guided tour through Sarajevo and maybe even some field-trips.


Enrollment 

Although you have been admitted through scholarship mobility program, you still need to enroll when classes officially start. Enrollment is needed in order to follow lessons, take exams and receive necessary documents. During your nomination and application procedure you have provided all necessary application documents, but after arriving to Sarajevo, you need to register officially at the member institution of the University of Sarajevo by purchasing needed enrollment documents: index and forms (these can be purchased at the Rectorate of the University of Sarajevo – III floor, price for full package is 30,00 BAM/15 EUR). These documents are needed to be filled in by you and given to the Student services office at the host member institution of the University of Sarajevo (your assigned buddy can help you with the filling). Additional documents to include with enrollment papers is your birth certificate which you need to bring from your home country.


Index/grade book
Index represents grade book – small, dark blue handbook in which all your grades will be written by professors and serve as a proof of your enrollment and later for issuing transcript of record. Every student has one. The index identifies you as a student at the University and you must remember to bring it when you sign up for and/or take your exams.


Residence permit

As an exchange student/staff who will stay in Bosnia and Herzegovina longer than 90 days for academic/administrative purposes, you will need to regulate your residence permit in order not to have residence problems during your staying in Sarajevo. Note: Citizens of the European Union Member States do not require visa for entrance to Bosnia and Herzegovina. However, in order to stay in Bosnia and Herzegovina longer than three (3) months for academic/administrative purposes it is required to regulate your residence permit. Citizens of non-European countries need to check if they need student visa to enter Bosnia and Herzegovina with the embassy of Bosnia and Herzegovina in their home countries. For regulating residence permit, you will need to collect certain documents, while bringing one from your home – proof of non criminal record. Please check the instructions here.


Accommodation

You can apply for student accommodation using the contact details at our Student dorm or to contact Erasmus Student Network for private accommodation. University of Sarajevo has two student dorms: Bjelave (location: https://goo.gl/maps/sbpYn8vLQ4C2) and Nedžarići: (location: https://goo.gl/maps/Nk2nhTPHVrq), however, the quality of the dorms are not as the ones you probably got used to it at your home university. Many exchange students chose private accommodation. You can contact our ESN to help you with accommodation.


Exams
Most member institutions of the University of Sarajevo require that you register for exams. When you begin your studies, we recommend that you inquire about how and when to register for exams in the faculties/department(s) where you are studying. Note that the procedure and deadline may vary depending on the department. It is extremely important that you register correctly and in due time for exams as you will otherwise not be allowed to take the exam(s). At the University of Sarajevo students are assessed after taking one of the following types of examinations or active participation. In addition, some courses may require the successful completion of written as well as oral assignments during the semester.


Grading system
Grading system at the University of Sarajevo is regulated by the Higher Education Law of the Canton Sarajevo (article 62). Academic performance is either graded according to the 6 – scale (5-10 where 5 is the lowest, and 10 is the highest grade) or evaluated by a pass/fail. If your home institution requires that all your work be evaluated according to the 6 – scale this may be arranged with the lecturer. After completing your period of study at the University of Sarajevo, you will receive a transcript of your academic record. .

10 (A) – Excellent (95-100 points)
09 (B) – Very good (85-94 points)
08 (C) – Good (75-84 points)
07 (D) – Satisfactory (65-74 points)
06 (E) – Sufficient (55-64 points)
05 (F) – Fail ( <55 points)


ECTS – European Credit Transfer System
1 ECTS credit is equivalent of approx. 25 working hours. The annual workload is 60 ECTS credits (per semester is 30 ECTS). The University of Sarajevo is committed to the implementation of the ECTS, which eases the process of credit transfer among EU universities. The number of credits awarded for each bachelor and graduate course varies depending on the workload. To make sure that you are able to transfer the credits earned at the University of Sarajevo, it is important that your home institution approves your intended study programme. Be aware that credits for courses are only awarded if you meet the course requirements. Studying is a full time job, and in addition to attending classes, you will be expected to spend much time doing research in the library.


 AFTER MOBILITY

Signing Certificate of Departure

Before departing Sarajevo, you have to come to our office (or to your faculty coordinator, as instructed) and sign certificate of departure which proves ending of your mobility. Without this, you will not be able to officially conclude your mobility.


Final Report

Students who will not do any exams (and therefore will not receive Transcript of records), but will do research are required to do final report in order to justify their mobility period at the University of Sarajevo. You will have to fill in a report about your academic activities during your staying in Sarajevo. You need to use these templates (Erasmus+ Final report or Final report – for non-Erasmus+ mobilities), and it has to be signed by you, faculty coordinator and our International relations office.


Transcript of Records

Transcript of records should be issued before your departure. If not received during your mobility in Sarajevo, University of Sarajevo will issue it and send you Transcript of Records for those students who passed exams here.


TO SUMMARY YOUR OBLIGATIONS:

Before departure

  • carefully read instructions in the Welcome email
  • bring passport
  • bring birth certificate
  • bring non-criminal record
  • bring proof of insurance
  • bring your mobility documents:
    • learning agreement – for student,
    • mobility agreement – for staff
    • travel documents
    • your home confirmation of mobility – if they provide you with

During mobility

  • sing certificate of arrival
  • come to the welcome day
  • modify your learning agreement (if needed)
  • buy enrollment documents (30 KM/15 €)
  • regulate your residence permit, it will require administration fee 100 KM/50€ + medical check up (up to 100 KM/50€)
  • find accommodation
  • follow classes and take exams

After mobility (before departing Sarajevo)

  • signing the certificate of departure
  • send final report
  • send copy/scan of transcript of records